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Registrar's Requirements for paper conveyancing transactions
The Registrar conducted a review of version 8 of the Registrar’s Requirements and proposed several changes to further streamline processes, improve efficiency and increase digital lodgment.
Consultation
A draft of version 9 was developed. Land Use Victoria (LUV) sought feedback on the proposed changes set out in the draft.
Summary of proposed changes in Registrar’s Requirements Draft Version 9 (PDF, 192.8 KB)
Registrar’s Requirements Draft Version 9 (PDF, 1013.0 KB)
Registrar’s Requirements Draft Version 9 (changes marked) (PDF, 1016.1 KB)
If you have any questions or require more information, please contact luv.consultation@transport.vic.gov.au.
The closing date for submissions was 10 October 2023.
Response to stakeholder feedback
An analysis of responses to the consultation is provided below. The document gives an overview of feedback provided and the response from the Registrar of Titles.
Summary of feedback (PDF, 184.9 KB)
The Registrar of Titles intends to proceed with all amendments, except the proposed changes to Requirements 16 and 19. Version 9 of the Registrar's Requirements will not include the changes proposed to Requirements 16 and 19. The Registrar of Titles will further consider, and engage as necessary, about the changes to these Requirements.
The Registrar's Requirements Version 9 is now available on the publications page.
Future options for non-represented parties and certificates of title
With 97 per cent of conveyancing transactions now completed electronically, Land Use Victoria proposed the next steps in the transition towards 100 per cent electronic lodgment.
This Consultation Paper presented options to accommodate the small number of conveyancing transactions that may still need to be completed in paper in the future, where parties are non-represented. This paper also considered the options available to deal with certificates of title for all property transactions, both paper and electronic, so that the integrity of the Register of land is maintained.
Consultation paper
The Consultation paper was released on 1 September 2021. The closing date for submissions was 1 November 2021.
Response to stakeholder feedback
An analysis of responses to the consultation paper is provided below. The document gives an overview of key issues raised in submissions and responses from the Registrar of Titles.
The Registrar of Titles will provide further advice about any proposed changes as information becomes available in Customer Information Bulletins and the Government Gazette.
Improved timeframes for registration of subdivision plans of 10 or more lots
From 3 April 2018, Land Use Victoria will revise its process for registering subdivision plans of 10 or more lots, following stakeholder consultation and feedback.
Under the new practice, the target registration time for subdivision plans containing 10 lots or more will be five business days instead of the standard registration period of 15 days from lodgement.
However, lodged plans of 10 or more lots will lose their accelerated status and be subject to the standard registration timeframes if they require any of the following:
- re-certification
- consent to an amendment by council
- answers to any other requisitions; or, any other amendments to the plan or associated documents, not satisfied within 48 hours.
Forty-eight hours is the equivalent of two business days. For example, if a requisition was sent on Friday at 3 pm the plan would lose its accelerated status at 3.01 pm the following Tuesday. The same rule applies for all non-business days.
If a plan with 10 lots or more is reliant upon a leader plan or dealing to be processed, please notify subdivision.branch@transport.vic.gov.au of the relevant details after the 10 lots or more plan has been lodged at Land Use Victoria.
Consultation paper
The Consultation paper was released on 1 September 2017.
Consultation on the Registrar of Titles' proposal to improve timeframes for registration of subdivision plans of 10 or more lots (DOCX, 101.2 KB)
Response to stakeholder feedback
Following stakeholder feedback on the proposed changes to the process to improve timeframes for registration of subdivisions for 10 lots or more, one alteration was made to the proposal. (This relates to the third dot point above, where the time specified for answers to any other requisitions or any other amendments to the plan or associated documents was changed from 24 hours to 48 hours).
Creating restrictive covenants in transfers and restrictions in plans
Land Use Victoria consulted on proposed changes to creating restrictive covenants in transfers and restrictions in plans. It is proposed to include the changes in the Registrar's requirements for paper conveyancing transactions and for the changes to take effect on 1 July 2018.
Consultation paper
The Consultation paper was released on 2 December 2016.
Response to stakeholder feedback
Following stakeholder feedback on the proposed changes to creating restrictive covenants in transfers and restrictions in plans, several alterations were made to the proposal – see revised “How it will work’ document below. The new requirements will be included in the Registrar’s requirements for paper conveyancing transactions and will take effect from 1 July 2018. The transfer of land forms will be amended and customers advised following publication.
Following is:
- a Table of stakeholder feedback on the consultation paper and Land Use Victoria responses on the Registrar’s proposal regarding restrictive covenants in transfers and restrictions in plans. The document gives an overview of key issues raised in submissions – table of stakeholder feedback (DOCX, 105.3 KB)
Aligning paper and electronic conveyancing
Land Use Victoria conducted public consultation on aligning electronic and paper conveyancing, and minimising inconsistencies between the states and territories. The consultation considered changes to mortgage provisions.
Introductory paper
The first step in the process was the Introductory paper below, which outlines the consultation process.
Aligning paper and electronic conveyancing requirements – Introductory Paper (PDF, 904.7 KB)
Aligning paper and electronic conveyancing requirements – Introductory Paper (DOCX, 71.0 KB)
Consultation paper
The Consultation paper was released on 22 November 2013.
Aligning paper and electronic conveyancing requirements – Consultation Paper (PDF, 475.6 KB)
Aligning paper and electronic conveyancing requirements – Consultation Paper (DOCX, 157.6 KB)
Responses
Following is analysis of responses to the consultation paper. The document gives an overview of key issues raised in submissions and Land Use Victoria's response.
Response to stakeholders (PDF, 977.7 KB)
Response to stakeholders (DOC, 66.1 KB)
Page last updated: 20/08/24